Thursday, November 29, 2007

Accounting anywhere any place

Recently my friend - a chief accountant with an MNC landed home. He is one of those guys who has a way around numbers. While we chatted I noticed his pronounced enthusiasm where he wanted to explain about the new ERP software his company was operating on. I was aware of what he was talking because my last assignment was with a firm that used this particular software though I was not part of the accounts.

We both ended up appreciating the intelligence of this software but my friend did have a concern. He was a little annoyed by the extensive nature of the software and how every single division in accounts—right from the Bank Reconciliation to Export-Import Duty was calculated on this software. Another major concern was that he could only work from office.

I asked him if it were rule of thumb that he needed to work from office but the reason for his panic was that he might leave traces of sensitive company information if he worked on other systems.

That’s when I realized that it would just make sense to use the I-Flapp with Apps-D installed. I told him how he can load all his accounts on to an USB drive. He was worried of file sizes. Then I did enlighten him how for the optimum experience, an USB 2.0 with a minimum storage of 128 MB is all that is required.

He was thrilled to know that all his accounts can be stored on any USB and how the application of ERP software itself would be copied. All he had to do was to plug into any desktop or notebook computer with a USB 2.0 port and it works. In fact, it runs on Windows 2000/ XP Home and Professional / 2000 & 2003 server.

Another of his main concerns were related to security which I addressed by clearly explain to him that nothing remains in the host system and not even in the cache.

The next thing I remember, when he was at home he has this call from his HO in New York. It was all about numbers. All my friend did was to plug in his USB and use my system to open his files.

So now it appeared he had the whole of his company in his pocket.


1 comment:

Anonymous said...

My company had such a software too and we had gone to a clients place to make a presentation, we used a cd for the presentation which left some traces in the host system. We got a call after a couple of weeks from them telling us they were not interested. Well, we can all guess why that happened. I think devices like these help unethical practices.